Keep crews ready, compliant, and billable

AI-native platform for workforce operations across safety-critical, site-based projects — from onboarding to offboarding.

This is what the work looks like today

If you coordinate contractors on safety-critical sites, none of this is hypothetical.

Real-time visibility

One real-time hub to monitor crews, documents, and deliverables. Ranked tasks, live dashboards and actionable alerts help you stay ahead, without noise.

Predictable deployments

Keep mobilizations and crew changes on track with clear, coordinated steps and fewer last-minute surprises, so projects start on time and teams stay productive.

Compliance under control - 24/7

Stay audit-ready with continuous monitoring of credentials and HSE requirements, so compliance gaps are flagged early and evidence is always ready.

Main features

All core workflows in one platform—no duct tape, no data silos.

AI in Action

Leverage local AI to extract and structure data from CVs, certificates, medicals, visas and travel bookings across your workflow
Reduce manual data entry and errors by letting the system handle routine tasks and prefill records automatically
Generate mobilization and document packs, proactively flag anomalies or expiries and help teams move faster with fewer errors

Onboarding / Offboarding

Centralize personnel data and pre-mobilization tasks
Capture IDs and documents, define requirements, generate contracts, assign owners and track completion
Produce onboarding / offboarding packs—so processes stay consistent across projects and coordinators

Compliance & HSE

Track medicals, trainings, certifications and HSE requirements in one place
Monitor validity windows and flag gaps early, while maintaining evidence and full traceability
Instantly compile all required documents and certificates into one single, audit ready PDF

Personnel Logistics

Plan mobilizations and crew changes end-to-end
Coordinate flights, accommodation and visas while tracking pending tasks and site access.
Coverage stays continuous and last-minute disruptions drop overall across teams

Timekeeping

Collect timesheets and approvals in one workflow
Enforce rules, flag inconsistencies and export clean data for payroll and invoicing
Reduce disputes, speed up billing and protect margin without spreadsheet chaos and errors

Dashboards & Alerts

Unified visibility across all clients, projects and positions in a single dashboard
Proactively monitor upcoming expiries, rotation milestones and approval backlogs with automated smart alerts
One connected control hub to manage ongoing operations from end-to-end

Two ways to work with OpStaff

Not every team is in the same place. Some have the people to run their own coordination and want a system built for it. Others would rather hand the operation to a team that does this every day. OpStaff works either way.